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Darrouzett ISD | Website Privacy Policy

Darrouzett ISD Website Privacy Policy

Effective: July 8, 2025  |  Last Updated: July 8, 2025

Quick-Read Summary

  • We collect only the information needed to run our website, communicate with families, and improve instruction.
  • No sale or rental of student or parent data.
  • Parents and eligible students may review, correct, or request deletion of personal information.
  • For children under 13, verifiable parent consent is required before collecting personal information online.
  • Data are encrypted in transit and at rest and protected by multi-factor authentication.
  • Questions? Email privacy@darrouzettisd.gov or call 806-624-2221.

1. Introduction & Scope

Darrouzett Independent School District (“Darrouzett ISD,” “we,” “our,” or “us”) is committed to safeguarding the privacy of our students, parents/guardians, staff, and visitors (“you”). This Privacy Policy applies to all online services published at Darrouzett ISD Webpage and any sub-pages hosted on ParentSquare’s SmartSite content-management system. It covers data collected through:

  • Public webpages
  • Online forms and surveys
  • Embedded ParentSquare posts and feeds
  • Single Sign-On portals that use ParentSquare, Microsoft 365, or Google Workspace credentials
  • Analytics cookies and similar technologies

By using our website, you accept the practices described here. We pledge to explain them in clear, plain language.

2. Key Definitions

TermMeaning
Personal Information (PI)Information that identifies or can reasonably identify a natural person (e.g., name, email, IP address).
Student DataPI that is created or received by Darrouzett ISD and directly relates to an identifiable student.
ParentSquare SmartSiteThe district’s ADA-conformant website platform, certified for FERPA/COPPA compliance.
Cookies & Similar TechSmall files or scripts that store preferences, enable SSO, and measure site traffic.
Processor / VendorA third party that handles PI on our behalf under a data-sharing agreement (e.g., Microsoft).

3. Information We Collect

3.1 Directly-Provided Information

  • Contact details entered in web forms (name, phone, email).
  • Content of messages, comments, or uploaded documents.

3.2 Automatically-Collected Information

  • Device metadata such as IP address, browser type, operating system, and screen resolution.
  • Usage analytics (pages visited, time spent, click paths) via ParentSquare analytics and Microsoft Clarity.
  • Cookies for authentication tokens, language preferences, and accessibility settings.

3.3 Single Sign-On (SSO) Data

  • Directory ID, name, and district-issued email address.
  • User role (student, parent, staff) for permissioning.

Passwords used with Microsoft 365 or Google Workspace are not shared with us.

4. Legal Bases & Purpose of Use

  • Instructional Services – delivering digital learning content, assignments, and feedback.
  • Account Provisioning & Support – creating, securing, and troubleshooting user accounts.
  • Safety & Compliance – meeting obligations under FERPA, COPPA, PPRA, CIPA, TDPSA, and the Texas SCOPE Act.
  • Continuous Improvement – analyzing aggregated, de-identified usage trends to improve site performance and accessibility.

5. Data Sharing & Third-Party Processors

CategoryExamplesSafeguards
Cloud hosting & storage Microsoft 365 (Azure), Google Cloud, ParentSquare SmartSite Data-processing addenda incorporating the Texas National Data Privacy Agreement (NDPA) model terms.
Educational applications SharePoint/Power Apps, instructional content tools approved by the district Vendor contracts prohibit sale or targeted advertising.
Analytics & performance ParentSquare analytics, Microsoft Clarity IP masking and cookie banners with opt-out options.

We do not sell or rent Student Data for commercial purposes. Disclosures to government authorities occur only as required by law.

6. Parental & Student Rights

Under FERPA, TDPSA, Texas Education Code §26, and the SCOPE Act, parents (or eligible students aged 18+) may:

  • Inspect and review Student Data.
  • Request corrections to inaccurate records.
  • Opt out of directory information releases.
  • Withdraw consent for optional data uses.
  • Exercise TDPSA data-access rights (fulfilled within 45 days).

Submit requests via privacy@darrouzettisd.gov. Identity verification is required for all requests.

7. Children Under 13 (COPPA)

Darrouzett ISD obtains verifiable parental consent before collecting personal information online from children under 13, typically through signed enrollment forms or ParentSquare digital consent workflows. Parents may revoke consent at any time.

8. Security Measures

Our cybersecurity program aligns with NIST Cybersecurity Framework v2.0, SB 820, and the TEA K-12 Cybersecurity Initiative.

  • Encryption: TLS 1.2+ in transit and AES-256 at rest.
  • Identity & Access: MFA, least-privilege role assignments, and annual reviews.
  • Monitoring & Audits: Continuous log monitoring, quarterly scans, and annual audits.
  • Incident Response: 24×7 reporting channels and 72-hour breach notifications.

9. Retention & Destruction

Records are retained per the Texas State Library & Archives Commission (TSLAC) Schedule SD and TEA guidance. Data nearing end-of-life are destroyed in compliance with NIST SP 800-88 media-sanitization standards.

10. Accessibility & Translation

This website is built on ParentSquare SmartSite, which meets WCAG 2.1 AA standards and offers on-page translation tools. For alternative formats or languages, email privacy@darrouzettisd.gov.

11. Policy Updates

We review this policy at least annually and whenever laws or services change. Updates appear on this page with a new “Last Updated” date. Significant changes are also announced via ParentSquare or email.

12. Contact & Complaint Escalation

Privacy Officer
Darrouzett ISD
102 W Kansas Ave., Darrouzett, TX 79024
Phone: 806-624-2221 | Email: privacy@darrouzettisd.gov

If we cannot resolve your concern, you may contact the Superintendent at the same address, the Texas Education Agency – Privacy Compliance Division, or the U.S. Department of Education’s Student Privacy Policy Office.

13. Related Policies

Acceptable Use Policy  |  Cybersecurity Program  |  Records Management Schedule

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